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Participant Information

Volunteers

Have you ever wanted to be part of the magic that helps bring Medieval Fair to life?  We need volunteers to help in the site office, the information booth and with various tasks around the Fair.  This year's Medieval Fair is March 27, 28 & 29.  Volunteers are needed for setup the day before Fair, during the Fair, and also for take down the day after the Fair.  All shifts for all slots should check in at the Site Office at the center of the Park.  Go to SignUpGenius.com and ‘Find a Sign Up’ by searching for email address ameckart@ou.edu or click here.
  • Office or Information Booth- Assist patrons and vendors with information about the fair
  • Souvenir Booth- Help with stocking and folding at t-shirt booth.
  • Ice Delivery- Deliver ice to food vendors. (20# bags)

Shifts: 9-11, 11-1, 1-3, 3-5, 5-7

 

Work/Workers Wanted

We have a "vendors needing workers and workers needing work" list. If you would like to be added to this listing contact Ann Marie Eckart at ameckart@ou.edu with a description of your need and your contact information. You will be added to an email list to receive the list as it is updated.

 

Important Dates:

 

Tuesday March 24, 2015 - Food & Game Vendor Set Up Day

Thursday March 26, 2015 - All Vendors Set Up Day.  Please sure to check in at the site office (between 9am and 5pm) and pick up your vendor paperwork packet.

 

Medieval Fair! March 27, 28 & 29, 2015 

10:00 a.m. to 7:00 p.m. ALL THREE DAYS

(vehicles must be off site by 9:00 a.m.)

 

October 1, 2015 - Poster/T-shirt artwork submissions due.

October 15, 2015 - Performer Proposals due. (Proposal Requirements document (PDF))

October 25, 2015 - Cast Auditions - check back for Facebook event link

December 1, 2015 - Vendor Applications due - Artists, Food Vendors, Game Vendors

          Read this first!: Information, Rules and Procedures document

                   Check back for applications after October 1, 2015.

January 15, 2016 - Vendor acceptance/rejection notices will be sent

February 15, 2016 - Vendor fees due. (A $50 late fee will be charged after this date.)

February 8, 2016 - Last day for vendor withdrawal with refund (less $25 processing fee)

 

 

Performers

Performer proposals due October 15, 2015. (Proposal Requirements document (PDF))

Stage and street performers please note:

Entertainment for the Medieval Fair is selected by a jury process.  The Medieval Fair is a medieval festival and not a renaissance festival.  The flavor is as different as chocolate is to vanilla.  The year is 1360 in Avalon England near Glastonbury Abbey and King Edward III has just signed a peace treaty with France.  The Entertainment Jury is focused on selecting quality acts that best fit our theme as well as our mission statement “To ignite the spark of curiosity that leads to lifelong learning through educational entertainment.”  The Medieval Fair is a program of the University of Oklahoma Outreach.  All performances and content should be appropriate for general audiences, i.e. Rated G.

 

Medieval Fair Cast

Want to show off your inner Knight or Lady, Jester or Musician?  Audition to be part of the 2015 Medieval Fair cast on Sunday, Oct. 25, 2015 in the Sooner Room of the Oklahoma Memorial Union. Check back later for the Facebook event link.

 

The Cast Program provides individuals an opportunity to learn about the history, customs, manners, music, dance and dress of the time period while developing improvisational acting skills in preparation for their performances at the Fair.

 

 

Artists, Food Vendors, Game Vendors

 

The 2016 Medieval Fair will be April 1, 2 & 3.  Applications for the 2016 Medieval Fair are due December 1, 2015.

Please review the Information, Rules and Procedures carefully before submitting your application (PDF).

Highlights

  • Liability insurance is required of ALL vendors.
  • Smoking is not permitted at the park
  • Artists- we are a juried craft show. Please consider applying if your work meets the following criteria.
    • Handcrafted items or art
    • Quality of workmanship
    • Inclusion of a European Medieval theme
    • No manufactured, commercially produced, flea market or imported items unless the Jury rules them to have special relevance to the European Middle Ages.
    • No plastic items, no wooden toys or toy swords that are not hand-crafted by you, no replica guns, and no University of Oklahoma trademark items (unless you can provide a copy of your licensing agreement)

Artists

There is a nonrefundable $15 Application Fee due with your application. Remaining fees (space, rentals, electric, city, advertising) will not be collected until AFTER you have been accepted. ALL artists, not just the new ones, must submit a complete list of products or services.

Everyone

A processing fee of $25 will be charged for ALL returned checks. A $50 late fee will be charged for ALL payments received after their due date.

Applications

2015

                    Artisan Vendor Application

                    Food Vendor Application

                    Game Vendor Application

 

(Check back after October 1, 2015 for the 2016 Applications.)

 

 

 

.The herald leads the Royal Parade through Medieval Fair.

 

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Where to stay:

Check out Sooner Suites for your lodging during the Medieval Fair.

RV Parking is available at Lloyd Noble Center. Click here for more details and a link to their website reservation form.

Go to the Norman Convention and Visitors Bureau's website for hotel information.

Working Map 2015

 

 

 

The University of Oklahoma Outreach
1700 Asp Ave.
Norman, OK 73072
(405) 325-8610

If the content of this website does not meet your accessibility requirements, please contact Ann Marie Eckart at ameckart@ou.edu or (405)325-8610 and all necessary action will be taken to meet your needs.