Medieval Fair of Norman header


Participant Information

Important Dates:

 

October 15, 2016 -

          * - Performer Proposals and Poster Artwork Submissions due.

          * - Vendor applications become available.

Due to University changes and pending website updates, applications will not be available until October 15, 2016.  Past year application forms will not be accepted.  See more Vendor information at the bottom of this page.

October 23, 2016

          * - Medieval Fair Cast Auditions

December 1, 2016

          * - Vendor Applications due - Artists, Food Vendors, Game Vendors

 

Medieval Fair! March 31, April 1 & 2, 2017! 

10:00 a.m. to 7:00 p.m. ALL THREE DAYS

 

Performers

Performer proposals due October 15, 2016. (Proposal Requirements document (PDF))

Stage and street performers please note:

Entertainment for the Medieval Fair is selected by a jury process.  The Medieval Fair is a medieval festival and not a renaissance festival.  The flavor is as different as chocolate is to vanilla.  The year is 1360 in Avalon England near Glastonbury Abbey and King Edward III has just signed a peace treaty with France.  The Entertainment Jury is focused on selecting quality acts that best fit our theme as well as our mission statement “To ignite the spark of curiosity that leads to lifelong learning through educational entertainment.”  The Medieval Fair is a program of the University of Oklahoma Outreach.  All performances and content should be appropriate for general audiences, i.e. Rated G.

 

Medieval Fair Cast

Want to show off your inner Knight or Lady, Jester or Musician?  Audition to be part of the 2017 Medieval Fair cast on Sunday, Oct. 23, 2016 in the Sooner Room of the Oklahoma Memorial Union. Let us know if you'll be there and get more details at the Facebook event page.

 

The Cast Program provides individuals an opportunity to learn about the history, customs, manners, music, dance and dress of the time period while developing improvisational acting skills in preparation for their performances at the Fair.  Read this for more details and to see the rehearsal schedule, "About The Cast".

 

Volunteers

Have you ever wanted to be part of the magic that helps bring Medieval Fair to life?  We need volunteers to help in the site office, the information booth and with various tasks around the Fair.  This year's Medieval Fair is April 1, 2 & 3.  Volunteers are needed for setup the day before Fair, during the Fair, and also for take down the day after the Fair.  All shifts for all slots should check in at the Site Office at the center of the Park.  Closer to Fair there will be an online signup availabable at SignUpGenius.com (‘Find a Sign Up’ by searching for email address ameckart@ou.edu or click here.)
  • Office or Information Booth- Assist patrons and vendors with information about the fair
  • Souvenir Booth- Help with stocking and folding at t-shirt booth.
  • Ice Delivery- Deliver ice to food vendors. (20# bags)

Shifts: 9-11, 11-1, 1-3, 3-5, 5-7

 

Work/Workers Wanted

We have a "vendors needing workers and workers needing work" list. If you would like to be added to this listing contact Ann Marie Eckart at ameckart@ou.edu with a description of your need and your contact information. You will be added to an email list to receive the list as it is updated.

Where to stay:

Check out Sooner Suites for your lodging during the Medieval Fair.

RV Parking is available at Lloyd Noble Center. Click here for more details and a link to their website reservation form.

Go to the Norman Convention and Visitors Bureau's website for hotel information. 

Also, La Quinta Inn & Suites is offering a special rate for participants.  Call 405-579-4000 for more details.

 

Vendors:

Here is a great resource on "being more medieval".  Rosalie's Medieval Stallholder Help

 

Artists, Food Vendors, Game Vendors

 

The 2017 Medieval Fair will be March 31st, April 1st & 2nd. 

 

Applications for the 2017 Medieval Fair are due December 1, 2016.

Vendor Applications -

Due to University changes and pending website updates, applications will not be available until October 15, 2016.  Past year application forms will not be accepted. 

 

Please review the Information, Rules and Procedures carefully before submitting your application (PDF).**This is the 2016 version and subject to change before 2017. **

Highlights

  • Liability insurance is required of ALL vendors.
  • Smoking is not permitted at the park
  • Artists- we are a juried craft show. Please consider applying if your work meets the following criteria.
    • Handcrafted items or art
    • Quality of workmanship
    • Inclusion of a European Medieval theme
    • No manufactured, commercially produced, flea market or imported items unless the Jury rules them to have special relevance to the European Middle Ages.
    • No plastic items, no wooden toys or toy swords that are not hand-crafted by you, no replica guns, and no University of Oklahoma trademark items (unless you can provide a copy of your licensing agreement)

There is a nonrefundable $15 Application Fee due with all applications. Remaining fees (space, rentals, electric, advertising) will not be collected until AFTER you have been accepted. ALL artists, not just the new ones, must submit a complete list of products or services.

A processing fee of $25 will be charged for ALL returned checks. A $50 late fee will be charged for ALL payments received after their due date.

Sample costs to give you a general idea until applications become available:

 

Artisan Regular Row Space 12x12 $190

Artisan Regular Row Space 12x24 $315

Artisan Wandering Space $145

Artisan Free Standing Space (can sell from 2 or more sides) $215 plus $0.60 per square foot (including space for your rope lines)

Food Vendor $515 plus 20% commission

Snack Vendor $290 plus 20% commission

Food Wandering Vendor $215 plus 20% commission

Game Vendor, no space fee, 20% commission

 

Optional fees:

Electric, Artisan, $50 (very limited availability)

Electric, Food, 110v service $100, 220v service $125

Tent Rentals $135 to $240 depending on size

Table Rentals $10 each

Program Advertising $100 to $700 depending on size

 

 

.The herald leads the Royal Parade through Medieval Fair.

Future Dates to Remember:

October 15, 2016 - Applications live on website.

October 15, 2016 - Poster/T-shirt artwork submissions due.

October 15, 2016 - Performer Proposals due. (Proposal Requirements document (PDF))

October 23, 2016 - Cast Auditions - More details will be posted on a Facebook Event.

 

December 1, 2016 - Vendor Applications due - Artists, Food Vendors, Game Vendors

          Read this first!: Information, Rules and Procedures document

 

January 16, 2017 - Vendor acceptance/rejection notices will be sent

 

Working Map 2016

     (updated March 1, 2016)

 

 

 

The University of Oklahoma Outreach
1700 Asp Ave.
Norman, OK 73072
(405) 325-8610